I want to streamline the personnel file of each employee with dividers viz. (Joining Docs-CV,Credentials, Passport, Pan copies etc) (Leave Records) (Tax Compliance Records) (PF) (Gratuity).
Grateful, if you can give me the checklist for contents of personnel file.
From India
2Grateful, if you can give me the checklist for contents of personnel file.
From India
In our company we don't maintain PF and gratuity records in personnel files. we maintain these records separately! As far as check list of teh contents for personnel file is concerned, I'm posting it here:
Checklist for Personnel Files
Name: __________________________ Employee No: ___________
Designation: _____________________ Joining Date: ____________
q Resume / Job application from the employee
q Photocopies of Education credentials.
q Photocopy of Experience certificates.
q Clearance letter or acceptance of resignation from last employer. ( If applicable)
q Last Pay Slip or any other evidence of last pay.
q Reference Letter from last employer. ( If applicable)
q Reference Letter from personal references. (If applicable)
q Employment Application form
q Interview Evaluation Sheet
q Employment Requisition form
q Employment Approval form
q National Identity Card. (2 photocopies)
q 2 passport size photographs.
q Offer letter. ( If applicable)
q Joining report
q Appointment Letter (Contract Letter in case of a contract employee)
q Confirmation letter. ( If applicable)
q Job Description
hope you'll find this helpful.
rgds,
Nida Aziz
From Pakistan
Checklist for Personnel Files
Name: __________________________ Employee No: ___________
Designation: _____________________ Joining Date: ____________
q Resume / Job application from the employee
q Photocopies of Education credentials.
q Photocopy of Experience certificates.
q Clearance letter or acceptance of resignation from last employer. ( If applicable)
q Last Pay Slip or any other evidence of last pay.
q Reference Letter from last employer. ( If applicable)
q Reference Letter from personal references. (If applicable)
q Employment Application form
q Interview Evaluation Sheet
q Employment Requisition form
q Employment Approval form
q National Identity Card. (2 photocopies)
q 2 passport size photographs.
q Offer letter. ( If applicable)
q Joining report
q Appointment Letter (Contract Letter in case of a contract employee)
q Confirmation letter. ( If applicable)
q Job Description
hope you'll find this helpful.
rgds,
Nida Aziz
From Pakistan
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Personnel File Checklist & Form 34.doc
Personnel File Format.xls