Dear Seniors, I have asked for a confirmation letter from the organization and they have provided me with soft copy, upon asking for hard copy they have mentioned that it is company policy to provide a soft copy. Is soft copy valid, can I quote them any law which states that hard copy on company letterhead is a must for all or any communication to the existing or employee? Please help.
From India, Mumbai
3From India, Mumbai
HI, Soft copy is valid till the time it is on letter head and signed by the authorised signatory. Also, it should have come from the companies official ID.
Mr Kamble is right if the appointment letter carries in;
1. Company letter head
2. Signed by the competent authority
3. Official seal
4. communicated from company official ID
If any thing is missing can not have legal sanction.
From India, Mumbai
1. Company letter head
2. Signed by the competent authority
3. Official seal
4. communicated from company official ID
If any thing is missing can not have legal sanction.
From India, Mumbai
Dear all, Pl clarify how the soft copy is signed? Regards, Vinayak Nagarkar HR-Consultant
From India, Mumbai
From India, Mumbai
Dear Vinayak,
Many companies has the policy to prepare a latter with authorised signatory and stamp and then rather than issuance of hard copy to employee that copy goes to file and scan copy / soft copy of the same is been sent to the employee on email or on online personal portal of the company.
Many companies has the policy to prepare a latter with authorised signatory and stamp and then rather than issuance of hard copy to employee that copy goes to file and scan copy / soft copy of the same is been sent to the employee on email or on online personal portal of the company.
Dear Manoj, The legal validity of such a computer generated unsigned letter can be called in question if the same is challenged in a court. Regards, Vinayak Nagarkar HR-Consultant
From India, Mumbai
From India, Mumbai
It is presumed that Employee has received Hard Copy of Appointment letter duly Signed by Appointing Authority.Consequently, Confirmation letter should also be issued in Hard Copy duly Signed by Authorised Signatory.
From India, New Delhi
From India, New Delhi
Hi,
When you work in any organization, you should trust the organisation, its governance and the overall management. If you have received a communication expressed in the form of an email, you no need to worry. Also there is no point in worrying much about - whether you got one in letter head with seal and signature of the letter head because a good number of companies are stopped issuing even offer letters, performance reviews, payslips etc. in hard-copy format. More hr transaction work is happening online.
If you are having doubts about the integrity of the organisation (if the management fails to get your trust in the activities and their leadership), any validated occurrences where management breached contracts with employees/customers etc., then time up for you to search for a new job.
If you believe you are in a good company, getting salary in time, reasonably good work ambience, good ecosystem to learn etc., stay happy.No need to worry about hard copy of confirmation letter (salary credit in your bank account itself is evidence that you are working and paid by the organisation).
From India, Bangalore
When you work in any organization, you should trust the organisation, its governance and the overall management. If you have received a communication expressed in the form of an email, you no need to worry. Also there is no point in worrying much about - whether you got one in letter head with seal and signature of the letter head because a good number of companies are stopped issuing even offer letters, performance reviews, payslips etc. in hard-copy format. More hr transaction work is happening online.
If you are having doubts about the integrity of the organisation (if the management fails to get your trust in the activities and their leadership), any validated occurrences where management breached contracts with employees/customers etc., then time up for you to search for a new job.
If you believe you are in a good company, getting salary in time, reasonably good work ambience, good ecosystem to learn etc., stay happy.No need to worry about hard copy of confirmation letter (salary credit in your bank account itself is evidence that you are working and paid by the organisation).
From India, Bangalore
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Confirmation Letter.doc