Hi,
I had the same issue with regard to this. I am giving a sample letter
Employee Name
Employee No
We have been reviewing the usage of website used by you for past ---- months as per our policy ( Mention your policy and the clause). we would like to bring to your noitce that you have been trying to view or viewing unauthorised sites the details are given in
the annexure.( enclose the annexure with the details like the follwoing
1. name of the site
2. date and time logged in
3. type of site
The above acts on your part are of grave serious nature as per our computer usage policy.
You are hereby called upon to submit your explanation within hours from the receipt hereof. Should you fail to submit your explanation within the stipuated time, it will be deeded that you admit the charge and have no explanation to offer.
Signature
From India, Mumbai
I had the same issue with regard to this. I am giving a sample letter
Employee Name
Employee No
We have been reviewing the usage of website used by you for past ---- months as per our policy ( Mention your policy and the clause). we would like to bring to your noitce that you have been trying to view or viewing unauthorised sites the details are given in
the annexure.( enclose the annexure with the details like the follwoing
1. name of the site
2. date and time logged in
3. type of site
The above acts on your part are of grave serious nature as per our computer usage policy.
You are hereby called upon to submit your explanation within hours from the receipt hereof. Should you fail to submit your explanation within the stipuated time, it will be deeded that you admit the charge and have no explanation to offer.
Signature
From India, Mumbai
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WARNING LETTER FOR ABSENCE.doc